Role SummaryThe Executive Coordinator to C-level management will initially serve in an administrative capacity with the potential for growth for the right candidate. The Executive Coordinator will report to the Chief of Staff and support both the CEO and Chief accordingly. Searching for a macro-thinker and a people person who can handle the day-to-day of scheduling, rolling calls, and business prioritization with discretion and a calm demeanor, as the clientele and operations are of an extremely high caliber in their respective industries. An interest in finance, venture capital and global entrepreneurship a plus.ResponsibilitiesAdministrative duties include handling phones, calendar management, scheduling travel, event logistics, and general office management tasks.Serve as first point of contact with clients and executives.Assist with special projects, research, and compiling information as needed.Project managementHelp support operationsManaging daily schedule; adapting as needed and effectively communicating changes to all partiesOrganize all aspects of complex domestic and international travel, professional and personalManage meetings, reservations and errandsSupport senior staff meeting logistics in conjunction with other support staffManage action item listMaintain relationship databases and CRMWeekly meetings with leadership and project leadAnticipate the needs of the CEO, staying ten steps ahead at all times to ensure a smooth and successful outcomeComplete expense reports and maintain accurate expense filing systemFlexibility in coverage – being able to support a wide array of personalities and leaders
3+ years of assistant experience working with executive or c-level management.
Must be comfortable handling operational tasks
Experience in finance and global entrepreneurship a plus.
Able to work with minimal supervision, anticipating needs of the operations team as time passes
Ability to work well under pressure; meet tight deadlines; manage multiple projects and expectations; and maintain a sharp focus while managing competing priorities.
Attention to detail and strong organization skills are a must.
Must be a team player with an ability to succeed in a fast paced, highly demanding, high volume, dynamic environment.
Strong interpersonal skills, while understanding the importance of maintaining confidentiality.
Ability to effectively communicate and interact with employees at all levels.
Adept at quickly learning new processes, technology, and ability to assimilate oneself and become familiar with existing systems.
Strong command of the Microsoft Office and Google suite.
Familiarity with the Adobe Creative suite would be a bonus, but not a requirement
Must be willing to work US business hours
BA/BS from a top University preferred.